Burundi's Ministry of Justice issued a tender notice on September 4, 2026, for the supply of school kits for Batwa children who are laureates of the ninth-year competition and other vulnerable children. The tender specifically targets Batwa children who have excelled in the ninth-year competition, as well as other children from vulnerable families, ensuring that essential educational resources reach those most in need. The supplies are intended for students from vulnerable families, aiming to support their academic journey. The delivery of these materials must be made in a single tranche to the Ministry of Justice headquarters, located at Boulevard de l’UPRONA N o 1221, ensuring a streamlined distribution process.
Tender Details and Procurement Process
The tender, officially identified as Open National Tender N°550/1071/CAB/2026, will be conducted through an Open National Tender process. This method aligns with the regulations outlined in Article 62 of Burundi's Public Procurement Code, ensuring transparency and fairness in the selection of suppliers. Interested parties can review the Dossier d’Appel d’Offres, or tender documents, daily between 7:30 and 15:30 local time. The documents are available for consultation at the Direction Générale Responsable du Programme Droits Humains Building Ex-Finance, specifically on the first floor in office N°30. This designated location facilitates easy access for all prospective bidders to examine the detailed requirements and specifications.
To obtain a physical copy of the Dossier d’Appel d’Offres, a non-refundable payment of fifty thousand Burundian francs (50,000 FBU) is required. This payment must be deposited into sub-account n°CC10003 at the Banque de la République du Burundi, a standard procedure for government tenders. The procurement process for these supplies is structured into two distinct lots to allow for specialized bids. Lot 1 covers school supplies, encompassing a range of educational materials necessary for students. Lot 2 is designated for toiletries and hygiene materials, according to the tender specifications, addressing the broader well-being of the beneficiary children. This division aims to ensure full provision of essential items.
Submission and Opening Procedures
Prospective bidders must submit their offers by September 24, 2026, at 10:00 local time. This deadline is strictly enforced to maintain the integrity of the bidding process. A public opening of these offers is scheduled to take place on the same day, September 24, 2026, at 10:30 local time, allowing for transparency and observation by all interested parties. Each submitted offer must remain valid for a period of 30 calendar days, calculated from the final deadline set for submissions, providing sufficient time for evaluation and selection.
Financial guarantees are a requirement for participation in the tender, designed to ensure the seriousness of the bids and the commitment of the suppliers. For Lot 1, which covers school supplies, offers must be accompanied by a guarantee of five hundred thousand Burundian francs (500,000 BIF). Similarly, for Lot 2, designated for toiletries and hygiene materials, a guarantee of six hundred thousand Burundian francs (600,000 BIF) is required with each submission. These guarantees show the financial commitment expected from bidders. The successful bidder will be expected to complete the delivery of the supplies within 10 calendar days following the definitive notification of the market award, ensuring a swift provision of materials to the children. The execution deadline for the supplies is set for 10 calendar days from the definitive notification of the market, emphasizing the urgency and importance of timely delivery.
Beneficiaries and Funding Mechanism
The market for the school kits, toiletries, and hygiene materials is financed entirely by the General State Budget. This funding allocation falls under the fiscal exercise spanning 2026-2027, demonstrating the government's long-term commitment to this initiative. The Ministry of Justice is overseeing the procurement process, which aims to provide essential educational and hygiene supplies to vulnerable children, specifically targeting Batwa children who are laureates of the ninth-year competition, and other students from vulnerable families. This targeted approach ensures that resources are directed to those who can benefit most from them. The initiative shows the government's commitment to supporting the educational journey of its most disadvantaged populations through direct provision of necessary resources, fostering a more equitable access to education and basic necessities.
